Coles County Fair
See You at the Fair!

livestock EXHIBITION rules and regulations



Exhibitors of animals at livestock shows shall at all times deport themselves with honesty and good sportsmanship. Their conduct in this competitive environment shall always reflect the highest standards of honor and dignity to promote the advancement of agricultural education. This code applies to junior as well as open class exhibitors who compete in structured classes of competition. This code applies to all livestock offered in any event at a livestock show. In addition to the “IAFE National Code of Show Ring Ethics,” fairs and livestock shows may have rules and regulations, which they impose, on the local, county, state, provincial and national levels.

All youth leaders working with junior exhibitors are under an affirmative responsibility to do more than avoid improper conduct or questionable acts. Their moral values must be so certain and positive that those younger and more pliable will be influenced by their fine example. Owners, exhibitors, fitters, trainers and absolutely responsible persons who violate the code of ethics will forfeit premiums, awards and auction proceeds and shall be prohibited from future exhibition in accordance with the rules adopted by the respective fairs and livestock shows. Exhibitors who violate this code of ethics demean the integrity of all livestock exhibitors and should be prohibited from competition at all livestock shows in the United States and Canada.

The following is a list of guidelines for all exhibitors and all livestock in competitive events:

  1. All exhibitors must present, upon request of fair and livestock show officials, proof of ownership, length of ownership and age of all animals entered. Misrepresentation of ownership, age, or any facts relating thereto is prohibited.
  2. Owners, exhibitors, fitters, trainers, or absolutely responsible persons shall provide animal health certificates from licensed veterinarians upon request by fair or livestock show officials.
  3. Junior exhibitors are expected to care for and groom their animals while at fairs or livestock shows.
  4. Animals shall be presented to show events where they will enter the food chain free of violative drug residues. The act of entering an animal in a livestock show is the giving of consent by the owner, exhibitor, fitter, trainer and/or absolutely responsible person for show management to obtain any specimens of urine, saliva, blood, or other substances from the animal to be used in testing. Animals not entered in an event which culminates with the animal entering the food chain shall not be administered drugs other than in accordance with applicable federal, state and provincial statutes, regulations and rules. Livestock shall not be exhibited if the drugs administered in accordance with federal, state and provincial statutes, regulations and rules affect the animal’s performance or appearance at the event.

    If the laboratory report on the analysis of saliva, urine, blood, or other sample taken from livestock indicates the presence of forbidden drugs or medication, this shall be prima facie evidence such substance has been administered to the animal either internally or externally. It is presumed that the sample of urine, saliva, blood, or other substance tested by the laboratory to which it is sent is the one taken from the animal in question, its integrity is preserved and all procedures of said collection and preservation, transfer to the laboratory and analysis of the sample are correct and accurate and the report received from the laboratory pertains to the sample taken from the animal in question and correctly reflects the condition of the animal at the time the sample was taken, with the burden on the owner, exhibitor, fitter, trainer, or absolutely responsible person to prove otherwise.

    At any time after an animal arrives on the fair or livestock show premises, a licensed veterinarian shall administer all treatments involving the use of drugs and/or medications for the sole purpose of protecting the health of the animal.
  5. Any surgical procedure or injection of any foreign substance or drug or the external application of any substance (irritant, counterirritant, or similar substance) which could affect the animal’s performance or alter its natural contour, confirmation, or appearance, except external applications of substances to the hoofs or horns of animals which affect appearance only and except for surgical procedures performed by a duly licensed veterinarian for the sole purpose of protecting the health of the animal, is prohibited.
  6. The use of showing and/or handling practices or devices such as striking animals to cause swelling, using electrical contrivance, or other similar practices are not acceptable and are prohibited.
  7. Direct criticism or interference with the judge, fair or livestock show management, other exhibitors, breed representatives, or show officials before, during, or after the competitive event is prohibited. In the furtherance of their official duty, all judges, fair and livestock show management, or other show officials shall be treated with courtesy, cooperation and respect and no person shall direct abusive or  threatening conduct toward them.
  8. No owner, exhibitor, fitter, trainer, or absolutely responsible person shall conspire with another person or persons to intentionally violate this code of ethics or knowingly contribute or cooperate with another person or persons either by affirmative action or inaction to violate this code of ethics. Violation of this rule shall subject such individual to disciplinary action.
  9. The application of this code of ethics provides for absolute responsibility for an animal’s condition  by an owner, exhibitor, fitter, trainer, or participant whether or not he or she was actually instrumental in or had actual knowledge of the treatment of the animal in contravention of this code of ethics.
  10. The act of entering an animal is the giving of consent by the owner, exhibitor, fitter, trainer, or absolutely responsible person to have disciplinary action taken by the fair or livestock show for violation of this Code of Show Ring Ethics and any other rules of competition of the fair or livestock show without recourse against the fair or livestock show. The act of entering an animal is the giving of consent that any proceedings or disciplinary action taken by the fair or livestock show may be published with the name of the violator or violators in any publication of the International Association of Fairs and Expositions, including Fairs and Expositions and any special notices to    members.
  11. The act of entering of an animal in a fair or livestock show is the giving of verification by the owner, exhibitor, fitter, trainer, or absolutely responsible person that he or she has read the IAFE National Code of Show Ring Ethics and understands the consequences of and penalties provided for actions prohibited by the code. It is further consent that any action, which contravenes these rules and is also in violation of federal, state, or provincial statutes, regulations, or rules may be released to appropriate law enforcement authorities with jurisdiction over such infractions.


  1. The Coles County Agriculture Association reserves, to its Board of Directors, the final and absolute right to interpret these rules and regulations and to settle arbitrarily and determine all matters, questions and differences in regard thereto, or otherwise arising out of or connect with or incident to the Fair.
  2. While the Fair Association will give adequate police protection and take such precautionary measures as are consistent in the operation of the Fair, the Fair Board and Coles County Agriculture Association will not be responsible to any person, individual, corporations, or association for any loss by either fire, theft, or personal injury sustained by anyone through the negligence if any person or group of persons, exhibits or exhibitors.
  3. The Directors of the Fair Association reserve the right to cancel the Fair and withdraw all premiums offered should unforeseen circumstances occur which, in the judgment of the Directors, would make it advisable to do so; all premiums offered and contracts made shall be null and void.
  4. Each livestock exhibitor must clean their stalls after dismissal before checks will be issued. (Remove all bedding material)
  5. Exhibitors are prohibited from wetting bedding material.
  6. Exhibitors of livestock will be required to keep the stalls in a neat and clean condition, and space over which visitors will pass examining stock free from waste and rubbish. All stalls and pens must be cleaned before 8 a.m. each day and refuse disposed of as Superintendents may direct. BEDDING: Wood Shavings and Sawdust…NO WOOD CHIPS
  7. All entries once made are final. There will be no refunds given on entries made in error by exhibitor or his agent.
  8. Exhibitors are requested to take ample time to arrange their exhibits. During the fair, night watchmen will patrol the grounds and every precaution will be taken by the Fair Association to protect exhibits, but the Fair will not be responsible for any loss or injury should they occur.
  9. All protests concerning entries of any department must be made in writing, accompanied by an affidavit setting forth the grounds for protesting. Protests concerning the exhibition of entries must be filed with the Management at least twenty-four (24) hours before the awards are made, such protests will be considered before the hour of the showing. All protests against a judge’s decision must be made in writing and accompanied by a cash deposit of $50.00. Such deposit will be forfeited if protest is not sustained. The protest must state plainly the cause of compliant or appeal and must be filed with the manager within five hours after the award has been made, it being considered that the award was made when the entry book is signed. The management will consider no Complaint or Appeal based on the statement that the Judge or Judges are incompetent or have overlooked an animal or article. All questions of dispute or differences not provided for under these rules shall be referred to the Board of Directors, whose decision shall be final. In accordance with state aid regulations, no tie awards can be given for any premium offered.
  10. Feed and Forage: Exhibitors will be permitted to bring into the grounds only a limited amount of feed, hay, or straw, and the management reserves the right to refuse admission of such if, in their judgment, there is an excessive amount. The space in the barns is for exhibition purposes and not for storage of feed. Grooming chutes will not be allowed in the barns.
  11. Superintendents: Each Superintendent or Chairperson will have complete charge of the arrangement and supervision of articles or animals on exhibition to his/her department or class in accordance with the rules of the Fair and under the direction of the Board of Directors. They will accord the awarding judge facility for examination, will affix the premiums under the direction of the judge, will take charge of entry books, and the awards must be entered in plain, legible manner, in proper place, as the premiums will be paid in these entries. No premium will be awarded unless the competing animal or article is properly entered through the Coles County Agriculture Association Office, according to the rules of the Association.
  12. No Livestock trailer parking is permitted on the grounds. Parking is available at Lester Buildings parking lot (Old Stanfield Parking Lot).

Junior Livestock Show Rules

  1. Registration papers are required at the time of entry.
  2. The Junior Livestock Show is open to boys and girls who are 8 years of age or in third grade and not yet 19 years of age on or before September 1 of the year previous to the fair. Each Exhibitor must purchase an exhibitor’s pass ($10.00).
  3. Entry fees and stall rents are listed in each division. All stall rent must be paid on or before time of entry. Entries may be made by mail and are advisable so that stall space can be reserved. Stall rent must accompany the entry application. There are entry blanks throughout and in the back of this book.
  4. Each livestock exhibitor must clean their stalls after dismissal before checks will be issued. (Remove all bedding material)
  5. Exhibitors are prohibited from wetting bedding material.
  6. All animals entered must be registered in the recognized association of their respective breeds and exhibitors must be prepared to show certificates of registration of any animal upon the request of the Superintendent or Entry Manager.
  7. Animals registered in partnership are eligible to show, providing all members of the partnership meet the criteria of rule number 2 above.
  8. Exhibitors should wear appropriate clothing and closed toe footwear. An exhibitor may be asked to change attire if found inappropriate.  Examples of inappropriate attire include halter tops, bare midriffs, spaghetti straps, tube tops, see-through clothing, flip-flops, short shorts, and sunglasses.
  9. Animals must be registered in exhibitor’s name by June 1st.
  10. Steers will be weighed and placed in weight divisions as deemed advisable by the Superintendent.
  11. Not more than two premiums will be paid to any one exhibitor under any single premium number. Each exhibitor must pick up premiums won at the close of the fair; entry fees are deducted from premiums won. Failure to do so could results in the FORFEITURE of the premiums.
  12. Animals, which have been erroneously entered, may at the discretion of the Superintendent or Entry Manager may be transferred to their proper class previous to judging. If such classes have been judged, they will not be made.
  13. The Superintendent of each department may require the removal of a suspicious or diseased animal from the grounds.
  14. It is required that all exhibitors clean their stalls and pens by 8:00am each day and keep them in clean and sanitary conditions.
  15. Unreasonable or unnecessary delay in getting animals into the show ring will give the Superintendents the right to exclude the animal from the show.
  16. Decisions of the Judge, Superintendent, and Entry Manager shall be final.
  17. Champion classes will be limited to first prize animals. Entries will not be made in Champion Classes until judging has begun in the said class.
  18. No swine will be allowed to enter the show ring unless ear notches are completely healed.
  19. The Coles County Fair Associations leaves to its Board of Directors the final and absolute right to interpret these rules and regulations and to arbitrarily settle and determine matters, questions and difference in regards thereto, and to add or amend these rules as they deem advisable.
  20. Great care will be used by the officials of the association to prevent loss by theft or injury to the animals, but in no case will the association become responsible for any loss or injury that may occur.
  21. No livestock trailer parking will be permitted on the grounds. Parking is available at Stanfield’s Auction, Rt. 316 (West State Street) just north of the grounds.
[Please enable javascript.] [Please enable javascript.] (217) 345-9211 603 W Madison AveCharleston, IL 61920P.O. Box 225Charleston, IL 61920

Beginning two weeks before the fair:
12 - 5p Monday - Saturday

During the fair:
7a - 9p daily

©2021 Coles County Fair | a CloudCarpenter site